It is essential that higher education institutions take the necessary steps to ensure efficient decision-making and collaboration during these virtual sessions. To ensure maximum board efficiency Continue Reading and effectiveness, institutions must focus on three aspects of the organization of meetings:
Make sure that your attendees are able to join the meeting from any device and location. A cloud-based portal that has video conferencing capabilities can allow trustees to be a part of meetings and access them from any location.
Create an agenda to guide your meeting. Distribute the agenda at least a week prior to the meeting date to give attendees time to go through it and come up with talking points. A schedule that includes time limits for each item will keep attendees focused and prevent them from being distracted by tangents. Make sure to include items that aren’t listed on the agenda and agree to reschedule if necessary.
Consider the possibility of implementing a consent agenda in order to free up time at the meeting for noncontroversial subjects that don’t require discussion or input from all members. This will give you the time to dive deeper into the strategic issues.
Give a clear description of the etiquette to be followed when conducting virtual meetings. Include the expectation that participants be quiet when they aren’t speaking. This simple courtesy can help reduce background noise and enhance the quality of audio.