Board Meeting Information can be crucial to the future of a business. A board that is smug and simply rubber stamps what management has on the agenda may not be performing its duties and could put the organization at risk.
Meetings for boards are often long and boring, and it’s easy to lose the time watching reports or discussing irrelevant issues. There are many factors that contribute to the effectiveness of a board’s meeting, such as how the agenda is laid out and how much time is spent on substantive issues and topics, as well as the rules and procedures used to conduct the meeting.
Meeting rules can vary from one board to the next, but they must be formulated in a clear and consistent way that ensures transparency and consistency. Some of these rules are imposed by law (e.g. quorum requirements) however others may be determined in the bylaws of the board or by common law.
Attendance records must be clearly recorded in the minutes of meetings, with the percent of attendees that constitute an quorum to be noted. It is also essential to record the attendees – if there were any board members absent or any person who was not present remotely. (See our article on Board member Attendance). A brief description of each discussion should be https://boardroomideas.info recorded, as should the amount of time spent on each subject. This will help you manage time and avoid repeating information in future meetings.