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Businesses utilize Secure Data Rooms to secure share confidential documents during transactions. These files contain private documentation, IP, and copyrighted work that cannot be re-created without the permission of the company. This type of information can be beneficial to your company particularly in today’s frantic business environment where speed shouldn’t be sacrificed in order to ensure security. Using the right tools to share files safely can be a major factor when you negotiate deals with investors, partners or potential M&A targets.
It is important to keep in mind that not all data rooms are made equal. While most use a combination of security features to ensure that only authorized users can access specific documents, it is important to also keep in mind that not all of them have the same security level. This is particularly relevant when it comes to the ability to print or browse documents off-line.
Based on our experience that the majority of secure data rooms that offer this feature heavily rely on password protection in order to ensure that only one user has access to the document. This level of security is not adequate because it fails to address the risk that the user may share login credentials or allow another access to the information. In addition, many systems which allow downloads of documents for offline viewing – particularly PDFs – do not have security protections at all or offer weak protections (such as watermarks). Digify’s virtual data room doesn’t rely on passwords alone or weak authentication mechanisms to ensure that only approved recipients are able to view and print documents. Our system uses advanced data security methods like encryption, multi-factor identification, detection of threats and real-time monitoring in order to stop unauthorized access.